Sttok features

Everything Sttok does, module by module and in order of importance. It starts with the shareholder register, the record that everything else works on: the general meeting, the board, certificates, the group and incentive plans. The overview, with the most common cases, is on the product page.

Shareholders and register

The official record of who owns what, and since when.

Official shareholder register: Register of partners or of registered shares, exportable in a format ready for legalisation.
Numbered share ranges: Every share has its number. Transfers are recorded against specific ranges.
Transfers: Sale, inheritance, gift, endorsement, split, renumbering, reclassification and exchange of certificates.
Capital increases and reductions: Each transaction with its deed, its new ranges and its effect on the share capital.
Encumbrances on shares: Pledge, usufruct and bare ownership, co-ownership and options, kept as separate positions.
Ownership and value certificates: Ownership, value, income tax and wealth tax certificates, generated from the register with today's data.
AI reading of deeds: Recording transactions and a company's history from its deeds.
Shareholder record: Each shareholder's position, voting rights, encumbrances, transactions, documents and notes.
Share classes: Classes and tranches with their numbering and their rights.
Dividend distributions: Each distribution recorded per shareholder, with its withholdings.
Shareholder categories: Categories derived from encumbrances and free tags to group shareholders.
Representatives: Who represents each corporate shareholder or each co-ownership.
Treasury shares: The company's own shares, kept apart from the voting capital.
Creditors and convertible notes: Each convertible note with its creditor's record.
Shareholder portal: Each shareholder logs in and sees their position, their certificates and their meetings.
Equity Story: The evolution of the company's capital, transaction by transaction.

General meeting

The meeting of partners or shareholders, from the notice to the certified minutes.

Preparing the meeting: Agenda, documents and deadlines, in a five-step flow.
Notice of meeting: Preview, delivery to each shareholder and reminders before the date.
Attendance and quorum: Who attends, who appoints a proxy and who is missing, with the quorum calculated at all times.
Signed proxy voting: The shareholder chooses a proxy and instructions and signs the proxy.
Early voting: The shareholder votes on each item before the meeting and can change it until the deadline.
Live voting: Voting on each item is opened and closed during the session.
Majorities and withdrawal rights: Enhanced majorities are derived from each item, with a warning when a resolution triggers withdrawal rights.
Projection in the room: The result of each vote, on screen for attendees.
Automatic minutes: The minutes are drafted from attendance and results. Notarial minutes are also supported.
Certification of resolutions: The certificate for each resolution, ready to sign.
In-person, remote or hybrid meetings: The company provides the video call with its own tool; Sttok handles everything else.
Shareholder view: Each shareholder sees their notice, appoints a proxy or votes from their own access.

Board and officers

The governing body, its meetings and who can sign on behalf of the company.

Governing body: Board of directors, sole director or joint directors, with their composition.
Calling a board meeting: Date, agenda, attendees and review, with optional email delivery and a calendar invitation.
Agenda: Each item for discussion or for resolution, with presenter, time and documents.
Board calendar: The year's meetings booked, with each director's response.
Minutes and certification: The board minutes and the certificate for each resolution.
Written resolutions without a meeting: Resolutions adopted in writing, without a meeting.
Director view: Each director sees their notices and the documents for each meeting.
Officers and terms: Directors, chair and secretary with their appointment and expiry dates.
Powers of attorney: Each power with its scope, its limit and its registration.
Committees: Board committees with their members and their meetings.
Auditors: The auditor for each financial year, with their appointment.
Election of directors: Support commitments on numbered shares and signed letters of support.

Company groups

Every company in the group and who controls each one.

All companies on one screen: What is pending in each company of the group, sorted by deadline.
Group chart: Subsidiaries and the chain of control on any date.
Beneficial owner: Who holds more than 25% of the capital or the votes at the end of the chain.
Subsidiaries and investees: Each investee by relationship, level and country, as cards or a table.
Compare dates: What has changed in the group between two year-ends.
Companies that hold shares in others: A group company can be a shareholder of another, with its position.
Work across several companies: Board meetings, accounts, registers, general meetings and filings launched for several companies at once.
Permissions per company: Each person sees and manages only the companies they are responsible for.
Company collections: Saved and shared groups of companies to work with.
Filed accounts: Requesting the accounts filed with the Companies Registry, at a cost per company.

Documents, signature and communications

What is signed and sent, filed by company.

Minute books: One book per governing body and financial year, with its legalisation.
Electronic signature: Signature envelopes with reminders, resending and deadlines. Included in the Advanced and Pro plans.
Certified communications: Every notice and every message, with its status and proof of delivery.
Document repository: Everything the modules generate, by company and by folder.
Missing documents: What is still needed to complete each transaction file.
Legalising the share register: A wizard to prepare the register and file it with the Companies Registry.
Company rules: Articles of association and shareholder agreements organised by topic, with the majority each resolution requires.
Corporate calendar: Each company's obligations with their dates, derived from the law and the articles.
Sttok AI: Questions about the register in plain language, with the source linked in every answer.
Own sender identity: Communications go out with the company's email signature and logo.

Incentive plans

Employee and management plans, connected to the register.

Phantom shares and stock options: Each plan with its instrument, its conditions and its exercise price.
Restricted shares: Shares subject to retention conditions.
Plan pool: The plan's total units, approved and adjusted by shareholder resolution.
Grants: The units granted to each beneficiary, plan by plan.
Vesting and cliff: The vesting schedule for each grant, calculated as of today.
Tender offers: Purchase windows on vested rights, with price, caps, withholding and net amount for each beneficiary.
Invitation letter: The letter for each grant and its status: accepted or pending.
Beneficiary portal: Each employee sees their units, their schedule and their documents.
Grant file: Letter, conditions, certificates and sale agreement in one place.
Value estimate: What vested units would be worth, flagged as an estimate.

Transaction simulator

The effect of a transaction before it is signed.

Capital increase: With its effect on each shareholder, including the pool and note conversion.
Capital reduction: Who ends up with what percentage after the reduction.
Share sale: The buyer's and seller's positions after the transaction.
Convertible note: Conversion and its dilution on the actual register.
Chained transactions: Several transactions in a row on the same scenario.
Liquidation waterfall: What each shareholder receives in a sale, with the preferences of each class.
Draft documents: The simulated transaction comes with its drafts in Word.
Plain-language assistant: Describe the transaction in words and the simulator builds it.

Secondary market

Sales between shareholders, recorded in the register.

Add-on module at extra cost

Sell offers: A shareholder publishes how many shares they are selling, at what price and by when.
Buy offers: The company or a shareholder makes a purchase offer to several shareholders at once.
Order book: Average price, volume and status of each offer.
Authorised participants: The company decides who can buy and sell.
Transaction tracking: The status of each offer and its history.
Recorded in the register: Each completed transaction is entered in the register with its documents.

Access and security

Who logs in, what they see and where the data is.

Users and permissions: Full access or access limited by section, and permissions per company.
Roles: Administrator, director, shareholder, beneficiary or read-only, each with its own view.
Sign-in with Google and Microsoft: Access with the company's corporate account.
Integrations and API: Connection with the company's other tools.
Languages: Each user chooses their language: Spanish, Catalan, English or French.
Customisation: The company's brand colour and a white-label option.
ISO 27001 and GDPR: ISO 27001 certification and GDPR compliance.
Data in the European Union: Data encrypted and hosted in the European Union.

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